From July 1, 2025, a new legal obligation will come into force in Germany: electronic cash register systems must be reported. The basis for this is § 146a Abs. 4 AO in conjunction with the Kassensicherungsverordnung (KassenSichV).
What does this mean for companies?
The aim of the regulation is to prevent manipulation of digital recording systems and to increase transparency in the cash register system. The report is submitted via the ELSTER portal, either by XML upload or automatically via the ERiC interface.
RetailForce offers an automated solution that supports companies in timely and legally compliant implementation.
This data must be reported:
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- Name and tax number of the company
- Type and serial number of the POS system
- TSE Certification ID
- Number of systems per operating site
- Date of acquisition or decommissioning
A transitional period until July 31, 2025 applies to existing systems. Companies should therefore prepare in good timeto avoid sanctions.
The most frequently asked questions about the TSE notification procedure
The questions are based on our two webinars, in German and English, from June 24, 2025.
Is sales-related data transmitted to authorities?
No. No sales-related data is currently transmitted to the authorities. Only master data such as TSE serial numbers and addresses are exchanged. Turnover data is only exchanged in the event of an audit, not as part of the TSE report.
When does the data transfer start?
The transmission is not yet active. The corresponding version will be activated on July 6. Data transmission will be possible from this date. However, master data can already be maintained now.
Is the message displayed in the dashboard?
No. You have to click on the respective branch to see whether a note (e.g. a yellow info box) appears for the message.
Who maintains the data in the Elster portal?
The data is maintained in the RetailForce portal. The retailer is responsible for this. Additional maintenance in the Elster portal is not required.
Do additional devices such as printers or scanners need to be registered?
No. Only the cash register itself must be recorded. Other components such as printers or scanners do not have to be recorded separately.
Does the transmission depend on the TSE software version?
No. The transmission is independent of the TSE software used. RetailForce supports both the Fiskaly Cloud TSE and the Swissbit hardware TSE.
Does the TSE certification ID have to be entered manually?
No. The certification ID is set automatically. No manual process is necessary.
Is there an import function for many branches?
No. The business premises must be created manually in the RetailForce portal. There are currently no plans to import the structure.
Does a specific client version have to be installed?
No. The client version is not decisive. What is important is the portal version, which is active from July 6. However, it is recommended that you always use the latest version.
Is there a limit to the number of client stations on tills, e.g. in the event of errors?
No, there is no limit. If errors occur, the respective site is simply not loaded into the system. There is no limit to the number of attempts.
Where is the e-mail address stored to which the data is sent for verification?
This must be entered under the master data in the RetailForce portal.
Does the retailer release a mandate in advance so that RetailForce can transmit the data to the tax office?
Yes, there is a process in which the end customer is asked for approval. Further web approvals are not required. The retailer remains responsible for the accuracy of the data.
Do cash registers that are intended as backups or for later use also have to be reported?
Basically yes. If the cash register has been put into operation, a TSE report must also be submitted.
How are third-party cash registers reported in a business premises (e.g. other cash register providers)?
This is not yet possible. However, a solution is being worked on to cover these cases as well. An API interface could be used in the future.
Is there a charge for the TSE upload?
Yes, this is a pay-per-use service. Every data transfer - including changes or hardware replacements in the future - is subject to a charge.
How does the message work if the customer does not work directly with the portal, but via an API connection?
The simplest way would be to invite the customer to the portal. However, we are looking into how this can also be fully implemented via the API.
Which devices must be reported with the cash register?
Only the terminal and the TSE need to be registered. Other devices such as printers or scanners are not required.
Which terminal type must be configured for cloud-based fiscalization in the portal?
This depends on the device type (e.g. desktop or Android cash register). Each terminal requires a unique ID. A common terminal ID for several devices is not permitted.
Would you like to watch the webinar from June 24, 2025 or do you still have a question that was not covered here?
Contact us at any time at office@retailforce.cloud
